1150b Peachtree St.   Atlanta, GA 30309   404.874.0428       Map & Location  |  Parking & Valet  |  Contact Us  |  Home
Rates & Policies

RATES | POLICIES | EVENT PACKAGES | AMENITIES

Policies

PAYMENTS AND FEES

Schedule of Deposits and Payments

Full payment of the rental deposit is due upon receipt of the signed Rental Agreement. The initial deposit is non-refundable unless specifically stated in the Agreement. The remaining amount is due two business days prior to event date. The AEC reserves the right to cancel all arrangements if payments are not made as listed. Please be sure to make arrangements to pay any unforeseen or additional charges at the end of your event. The remaining event balance, if any, is due the day of your event. If you choose to pay by credit card, a non-refundable 3% service charge will be added to all payments.

Payment

Money orders or checks should be made payable to LL Atlanta. If Client chooses to pay for event with MasterCard, Visa or American Express, Client agrees to pay a 3% credit card fee surcharge on the entire transaction amount. In the event that either party breaches the Agreement, or any other provision of such, the breaching party agrees to be liable to for damages, penalties, interest, reasonable attorneys’ fees and other collection costs resulting from such breach.

Security Deposit

A $1,500 Security Deposit check is required upon signing of the Rental Agreement. Assuming no damage has been done, this deposit is fully refundable upon inspection of the facility, once the event has ended.

Refunds

Refunds will be made only as specifically stated in the Agreement.

Overtime Rental Fee

If access to the venue should exceed the allotted 8 hours, the following overtime fees apply: $500 per hour.

Wedding Ceremony Fee

A $500 Ceremony Fee allows for one additional hour of event rental, with the event itself not lasting more than 5 hours.

Room Conversion

There is a $250 fee for additional room conversions from a wedding ceremony to reception within the same room.

Furniture Removal

A $1,000 fee applies to the removal and storage of existing furniture.


LIGHTING, SOUND AND A/V

Lighting

There is a $1,500 fee for the use of our state-of-the-art intelligent lighting system for a live band or dancing. This fee includes the technician to run the lights for a rehearsal and the 4-hour event.

Lighting Equipment

If additional lighting equipment is needed for live performances or presentations, all equipment must be rented through Active Productions.

Sound

A sound technician to assist DJs and bands with sound check, microphones, etc. can be provided for $500 for a 4-hour event with 4 additional hours of set-up/breakdown time.

Sound Equipment

Additional sound equipment such as stage monitors, microphones, a mixing board, etc. are usually needed for live performances. All additional sound equipment must be rented through Active Productions.

DMX

We provide full access to our in house DMX Satellite Radio system with your rental.

DVD Projector and Screen

We can provide access to our projector, projection scrim and DVD player for $300.

Stage

Rental of the Main Lounge includes full access to our built in stage for live entertainment, DJs, live bands, presentations, award ceremonies, fashion shows, video screening, additional seating, etc.


FOOD AND BEVERAGE

Bar Policies

  • We regulate the sale and service of all alcoholic beverages as stated by Georgia law. Therefore, we do not allow liquor, beer or wine to be brought in from an outside source.
  • All bars are subject to 9.5% liquor tax and 20% gratuity.
  • On-Consumption bars require a minimum guarantee to be determined by the event coordinator.
  • For Cash Bar scenarios, Bartenders and Cocktail Servers are $125 each for a four hour event and then $30 per hour after that.
  • Outside bartenders/cocktail servers are not allowed.

In-House Catering

Our in-house executive chef and head event coordinator have provided unique catering experiences for the past 6 years and look forward to working one-on-one with you to create a custom-designed menu especially for your event. We have done catering for groups as large as 1,000 and as small as 50. Please request more information from your Opera event coordinator.

NO food is allowed unless supplied by our in-house caterer or one of our preferred caterers.

Kitchen Fee

There is a $1,000 kitchen fee when utilizing an outside caterer.

Outside Caterers

If you wish to use a caterer from our list of preferred caterers rather than The Atlanta Event Center’s in-house catering, the following documents will be required:

  1. Proof of Insurance
    A. Proof of Workmen Compensation Insurance Coverage
    B. General Liability Insurance
    C. Product Liability Insurance
    D. Manufacturers and Contractors Liability Coverage
    E. Tenants Liability Coverage
  2. Health Department Documents
    A. Food Service Establishment Inspection Report and Health Department Permit (most current)
  3. Licenses
    A. Most current business license - State of Georgia
    B. Department of Revenue - Sales and Use of Tax Division
    C. Appropriate business licenses from local Government

Table & Chair Rentals

We can rent tables and chairs for formal sit-down dinners, presentations, auctions, etc. through our preferred vendor. Please inquire about pricing.

Linens

All rental table pricing include either standard black or white linen at no additional charge. Specialty linens are available through our preferred vendor and are priced accordingly. Please inquire about availability and pricing. We do allow you to bring in your own specialty linens.


LOAD-IN, LOAD-OUT & DELIVERIES

Deliveries

Our management must be informed of all vendor deliveries and delivery times in advance to ensure that someone from your party is here to properly receive the items. All vendor orders and/or personal rental orders that you have scheduled to deliver to The AEC must be accepted by you or a member of your organization during the contracted event times. We can not sign for deliveries on your behalf.

Loading Policies

The alley along side our venue is provided exclusively for UNLOADING AND LOADING ONLY. Out of consideration for other vendors, please DO NOT park your vehicle there. The alley is also a fire lane and your vehicle will be towed if left unattended. Loading access changes frequently, so please be flexible.

Next Day Pick-Up

If you will need to leave any personal items, equipment, décor, rentals, etc. at our venue overnight after your event, you must seek approval from our management and make arrangements for pick up the following day. The Atlanta Event Center / event management IS NOT LIABLE for anything left behind. You or someone from your organization is then responsible for arranging and overseeing the pickup of anything the next day.


IN-HOUSE SERVICES

Security

We provide professional, licensed and fully trained in house security for every event. Security is required to be on duty 30 minutes prior to the event start time. Additional security guards, other than the number allotted with the rental, are available at a rate of $22 per hour per guard. The use of an outside security company is not allowed. Uniformed Atlanta Police Officers can be requested at a rate of $50 per hour, with a four hour minimum.

Fire Marshal

A Fire Marshal is required to oversee all events that contain pyrotechnics such as fire performers. A Fire Marshal can be provided for $50 per hour, with a four hour minimum.

Coat Check

A coat check attendant can be provided for $30 an hour, for a 4-hour minimum. One attendant per every 200 guests is recommended.

Cleaning

Standard cleaning service is included with your rental fee. Should your event require cleaning over and above the provided standard service, an additional fee will be charged.


DÉCOR

  • The use of wax or open flamed candles without a candle holder is not permitted. All pillar or taper candles must be contained within a globe or hurricane holder of some sort. Otherwise, only votive candles with votive holders or tea light candles with tea light holders are permitted. All candles and holders must be approved by management before use.
  • Nails, tacks, duct tape and double-sided tape are NOT allowed for hanging decorations. Clear packaging tape is the only tape that is permitted.
  • No confetti or glitter of any kind is permitted.
  • Balloons must be tied to sand bags or weights and not to any of the furniture, walls, etc. of the venue.
  • NOTHING may be hung from the Chandeliers in the Main Lounge.
  • Posters must be kept to a minimum. “Plastering” a wall with numerous posters is not permitted.
  • Flyers are only allowed in displayed table top format. Stacks of flyers on every bar and table are not permitted.

Artwork

If any damage to artwork occurs during your rental of the facility, you will be 100% responsible for all damages and costs of the artist based on the Fair Market value thereof. Should any damage occur, Opera must present documentation supporting the damages to you on night of the event. These costs vary according to the artist and her/his artwork.

Catering & BEVERAGE SERVICES
Enjoy a unique catering experience and custom designed menu created especially for your event.
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