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Rates & Policies
 RATES | POLICIES | EVENT PACKAGES | AMENITIES Policies PAYMENTS AND FEES Schedule of Deposits and Payments Full payment of the rental deposit is due upon receipt of the signed Rental Agreement. The initial deposit is non-refundable unless specifically stated in the Agreement. The remaining amount is due two business days prior to event date. The AEC reserves the right to cancel all arrangements if payments are not made as listed. Please be sure to make arrangements to pay any unforeseen or additional charges at the end of your event. The remaining event balance, if any, is due the day of your event. If you choose to pay by credit card, a non-refundable 3% service charge will be added to all payments. Payment Money orders or checks should be made payable to LL Atlanta. If Client chooses to pay for event with MasterCard, Visa or American Express, Client agrees to pay a 3% credit card fee surcharge on the entire transaction amount. In the event that either party breaches the Agreement, or any other provision of such, the breaching party agrees to be liable to for damages, penalties, interest, reasonable attorneys’ fees and other collection costs resulting from such breach. Security Deposit A $1,500 Security Deposit check is required upon signing of the Rental Agreement. Assuming no damage has been done, this deposit is fully refundable upon inspection of the facility, once the event has ended. Refunds Refunds will be made only as specifically stated in the Agreement. If access to the venue should exceed the allotted 8 hours, the following overtime fees apply: $500 per hour. Wedding Ceremony Fee A $500 Ceremony Fee allows for one additional hour of event rental, with the event itself not lasting more than 5 hours. Room Conversion There is a $250 fee for additional room conversions from a wedding ceremony to reception within the same room. Furniture Removal A $1,000 fee applies to the removal and storage of existing furniture. LIGHTING, SOUND AND A/V Lighting There is a $1,500 fee for the use of our state-of-the-art intelligent lighting system for a live band or dancing. This fee includes the technician to run the lights for a rehearsal and the 4-hour event. Lighting Equipment If additional lighting equipment is needed for live performances or presentations, all equipment must be rented through Active Productions. Sound A sound technician to assist DJs and bands with sound check, microphones, etc. can be provided for $500 for a 4-hour event with 4 additional hours of set-up/breakdown time. Sound Equipment Additional sound equipment such as stage monitors, microphones, a mixing board, etc. are usually needed for live performances. All additional sound equipment must be rented through Active Productions. DMX We provide full access to our in house DMX Satellite Radio system with your rental. DVD Projector and Screen We can provide access to our projector, projection scrim and DVD player for $300. Stage Rental of the Main Lounge includes full access to our built in stage for live entertainment, DJs, live bands, presentations, award ceremonies, fashion shows, video screening, additional seating, etc. FOOD AND BEVERAGE Bar Policies
In-House Catering Our in-house executive chef and head event coordinator have provided unique catering experiences for the past 6 years and look forward to working one-on-one with you to create a custom-designed menu especially for your event. We have done catering for groups as large as 1,000 and as small as 50. Please request more information from your Opera event coordinator. NO food is allowed unless supplied by our in-house caterer or one of our preferred caterers. Kitchen Fee There is a $1,000 kitchen fee when utilizing an outside caterer. Outside Caterers If you wish to use a caterer from our list of preferred caterers rather than The Atlanta Event Center’s in-house catering, the following documents will be required:
Table & Chair Rentals We can rent tables and chairs for formal sit-down dinners, presentations, auctions, etc. through our preferred vendor. Please inquire about pricing. Linens All rental table pricing include either standard black or white linen at no additional charge. Specialty linens are available through our preferred vendor and are priced accordingly. Please inquire about availability and pricing. We do allow you to bring in your own specialty linens. LOAD-IN, LOAD-OUT & DELIVERIES Deliveries Our management must be informed of all vendor deliveries and delivery times in advance to ensure that someone from your party is here to properly receive the items. All vendor orders and/or personal rental orders that you have scheduled to deliver to The AEC must be accepted by you or a member of your organization during the contracted event times. We can not sign for deliveries on your behalf. Loading Policies The alley along side our venue is provided exclusively for UNLOADING AND LOADING ONLY. Out of consideration for other vendors, please DO NOT park your vehicle there. The alley is also a fire lane and your vehicle will be towed if left unattended. Loading access changes frequently, so please be flexible. Next Day Pick-Up If you will need to leave any personal items, equipment, décor, rentals, etc. at our venue overnight after your event, you must seek approval from our management and make arrangements for pick up the following day. The Atlanta Event Center / event management IS NOT LIABLE for anything left behind. You or someone from your organization is then responsible for arranging and overseeing the pickup of anything the next day. IN-HOUSE SERVICES Security We provide professional, licensed and fully trained in house security for every event. Security is required to be on duty 30 minutes prior to the event start time. Additional security guards, other than the number allotted with the rental, are available at a rate of $22 per hour per guard. The use of an outside security company is not allowed. Uniformed Atlanta Police Officers can be requested at a rate of $50 per hour, with a four hour minimum. Fire Marshal A Fire Marshal is required to oversee all events that contain pyrotechnics such as fire performers. A Fire Marshal can be provided for $50 per hour, with a four hour minimum. Coat Check A coat check attendant can be provided for $30 an hour, for a 4-hour minimum. One attendant per every 200 guests is recommended. Cleaning Standard cleaning service is included with your rental fee. Should your event require cleaning over and above the provided standard service, an additional fee will be charged. DÉCOR
Artwork If any damage to artwork occurs during your rental of the facility, you will be 100% responsible for all damages and costs of the artist based on the Fair Market value thereof. Should any damage occur, Opera must present documentation supporting the damages to you on night of the event. These costs vary according to the artist and her/his artwork. |
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